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School onboarding next steps

Getting your school ready for Pay Me Bro.

Following the demo, this page explains the practical steps to prepare your school admin dashboard, staff setup, student registration, and first training cycle.

What the Pay Me Bro team will do

We prepare the Pay Me Bro setup for your school.

The immediate goal is to get your school configured, make sure staff can review timesheets, and help students register correctly before the first active cycle.

Create the school admin dashboard

We configure the school dashboard so admin staff can monitor submissions, approvals, rejected sheets, and timesheet processing visibility.

Load staff accounts

Once the school sends the staff list, we load staff onto Pay Me Bro. The Pay Me Bro system then sends staff a setup email with a secure link to set their password and access their dashboard.

Prepare training materials

Admin staff get a walkthrough. Lecturers receive an approval video. Students receive a dashboard and timesheet submission video.

What we need from your school

Please send these items first.

The setup moves quickly when the school gives us the right information in one place.

Contacts and rules

  • Main admin contact for onboarding and first-cycle support.
  • Head of School or decision sponsor for sign-off questions.
  • Preferred go-live or payroll cycle.
  • School-specific timesheet rules, if your school has any.
  • Monthly hours and rate rules for students.

Staff list format

Please send a spreadsheet with one staff member per row. We only need these columns:

  • Full name
  • Staff number
  • Staff email address

No role split is needed in the spreadsheet. Send every staff member once, whether they are admin staff, lecturers, or both. The Pay Me Bro team will handle access setup.

Launch sequence

The order matters.

Students should only be asked to register after the school dashboard, staff accounts, and rules have been prepared.

1

Your school sends the staff list and rules

We confirm the admin contact, staff list, monthly hour rules, and target launch cycle.

2

The Pay Me Bro team configures the school and loads staff

We create the school dashboard, load staff accounts, prepare access, and check that the workflow is ready.

3

The school sends staff the announcement message

Staff are told that the school is using Pay Me Bro, that setup emails will arrive from Pay Me Bro, and that training videos will be shared.

4

Pay Me Bro sends staff setup emails

The system sends each loaded staff member a Pay Me Bro email with a secure password setup link. After setting their password, they can log in to their dashboard.

5

The school sends students the registration message

Students register on Pay Me Bro using their university or student email, complete their profile, and select the correct school.

6

Admin training takes place

We walk the administrator through the dashboard, timesheet monitoring, rejected sheets, exports, and processing visibility.

7

Lecturer and student videos are shared

Lecturers receive the approval video. Students receive the dashboard and timesheet submission video.

8

First active cycle begins

The Pay Me Bro team supports the school during the first active cycle and helps resolve onboarding issues quickly.

Staff announcement message

Suggested message for staff.

The school can send this before staff setup emails are released, so staff know the email is expected.

Dear colleagues,

[School name] will be using Pay Me Bro for student timesheet submissions, approvals, tracking, and records.

The Pay Me Bro team will load staff accounts using the staff list provided by the school. Once your account is ready, you will receive an email with the subject "Welcome to Pay Me Bro — Set Up Your Password". Please use the secure link in that email to set your password and log in to your dashboard.

Training videos will be shared with staff so you can see how to review and approve timesheets in Pay Me Bro.

Pay Me Bro supports the timesheet workflow. It does not run payroll, move money, or guarantee that a student has been paid.

Regards,
[School name]

Pay Me Bro setup email

The email staff should look out for.

This is the key content from the setup email sent by Pay Me Bro after a staff account is created.

Subject: Welcome to Pay Me Bro — Set Up Your Password

Welcome to Pay Me Bro

Hello [Staff name],

Your Pay Me Bro account has been created for the [School name] school. Here are your account details:

Email: [staff email]
Staff Number: [staff number]
School: [School name]
Role: [Pay Me Bro access role]

To get started, please set your password using the secure link below:

Set Your Password

This link expires in 24 hours. If it expires, you can use the "Forgot Password" feature on the login page to generate a new link.

Student registration message

Suggested message for students.

The school can adapt this message once the Pay Me Bro team confirms that the setup is ready.

Dear students,

[School name] will be using Pay Me Bro for student timesheet submissions.

Please register at https://app.eietimesheet.co.za using your university or student email address. Complete your profile carefully, select the correct school, and follow the student rules shared by the school.

Pay Me Bro helps you submit and track timesheets. It does not run payroll, move money, or guarantee that a student has been paid. Payment remains part of the university/school process.

Regards,
[School name]

Training links

Links to follow: The Pay Me Bro team will share the admin walkthrough plan, lecturer approval video, and student dashboard/submission video as part of the onboarding pack.

Important boundary

Pay Me Bro does not run payroll, move money, or guarantee that a student has been paid. It supports the workflow around student timesheet submission, approval, timesheet processing visibility, tracking, and records.